Privacy & Cookies
- It describes how we collect, use and process your personal data, and how, in doing so, we comply with our legal obligations to you. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights.
- For the purpose of applicable data protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (the ‘’GDPR’’) the company responsible for your personal data is ("Georgiana Head Recruitment Ltd" or "us" or ‘’we’’ in the context of this policy).
What kind of personal data do we collect?
- CANDIDATE DATA: In order to provide the best possible employment opportunities that are tailored to you, we need to process certain information about you. We only ask for details that will genuinely help us to help you, such as your name, contact details, education details, employment history, immigration status, and occasionally financial information (where we need to carry out financial background checks for example for roles in banks). Where appropriate and in accordance with local laws and requirements, we may also collect information related to your health, diversity information or details of any criminal convictions.
- Examples of data:
- Contact details;
- Education details;
- Employment history;
- Referee details;
- Immigration status (whether you need a work permit);
- Nationality/citizenship/place of birth;
- A copy of your driving licence and/or passport/identity card;
- Financial information (such as salary and benefits or bank details to pay agreed interview expenses);
- Diversity information including racial or ethnic origin, religious or other similar beliefs, and physical or mental health, including disability-related information;
- Details of any criminal convictions if this is required for a role that you are interested in applying for;
- Details about your current remuneration, pensions and benefits arrangements;
- Information on your interests and needs regarding future employment, both collected directly and inferred, for example from jobs viewed or articles read on our website;
- Extra information that you choose to tell us;
- Extra information that your referees choose to tell us about you;
- Extra information that our Clients may tell us about you, or that we find from other third party sources such as job sites;
- IP address;
- Please note that the above list of categories of personal data we may collect is not exhaustive.
- To the extent that you access our website we will also collect certain data from you.
- CLIENT DATA:If you are a Georgiana Head Recruitment Ltd customer, we need to collect and use information about you, or individuals at your organisation, in the course of providing you services such as: (i) finding Candidates who are the right fit for you or your organisation. (ii) notifying you of content published by Georgiana Head Recruitment Ltd which is likely to be relevant and useful to you (iii) Inviting you to relevant industry, networking events or technical seminars.
- The data we collect about Clients is generally contact details or details of individual contacts at your organisation (such as their names, telephone numbers and email addresses) to enable us arrange interviews and organise offer letters. We also may take information about your team to assist us with salary benchmarking for you or details to inform the Candidates about the role that they are applying for. We may also hold extra information that someone in your organisation has chosen to tell us. We are contingent recruiters and do not head hunt so will never use information from Client Data to approach a Client to become a Candidate.
- To the extent that you access our website we will also collect certain data from you see section below on ‘Cookies’.
- SUPPLIER DATA:We need a small amount of information from our Suppliers ensure that things run smoothly. We need contact details of relevant individuals at your organisation so that we can communicate with you. We also need other information such as your bank details so that we can pay for the services you provide (if this is part of the contractual arrangements between us).
- To the extent that you access our website we will also collect certain data from you. If you would like more information about this, see section below on ‘Cookies’
- PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES AND STAFF, SUCH AS REFEREES:Most of the time our clients take up references after an offer of Employment has been made to a Candidate. Very occasionally we are asked to take up references. We will always ask a Candidate for permission to approach a referee. We only ask for very basic contact details, so that we can get in touch with you either for a reference for one of our Candidates or Staff members.
- WEBSITE USERS: We collect a limited amount of data from our Website Users which we use to help us to improve your experience when using our website and to help us manage the services we provide. This includes information such as how you use our website, the frequency with which you access our website, and the times that our website is most popular.
- Depending on the type of personal data in question and the grounds on which we may be processing it, should you decline to provide us with such data, we may not be able to fulfil our contractual requirements or, in extreme cases, may not be able to continue with our relationship. An example of this would be where a Candidate refuses to disclose details of their current remuneration. At present our clients won’t accept applications without full details of a Candidate’s salary and benefits package.
How do we collect your personal data?
- CANDIDATE DATA: There are two main ways in which we collect your personal data:
- Directly from you; and
From third parties – such as from a Linked in profile when drafting your CV.
- Directly from you; and
Georgiana Head Recruitment Ltd needs to know certain information about you in order to provide a tailored service. This will enable us to provide you with the best opportunities and should save you time having to look at information about jobs and services which are not relevant to you. There are many ways that you might share information with us whether emailing us your CV, sending it in to our website or via an online job portal or handing it to us in person at an interview. We also collect information about you when we interview you (and use this to write or update your CV for example). We may also collect information from your Linked in profile when drafting your CV.
Personal data we receive from other sources;
- We also receive personal data about a Candidate from other sources. Depending on the relevant circumstances and applicable local laws and requirements, these may include personal data received in the following situations:
- Your referees may disclose personal information about you;
- Our Clients may share personal information about you with us; If you are in a redundancy situation your current employer may refer you to us and send us a copy of your CV and contact details. Another common example is if you have an exam fail in your professional exams and your current employer can no longer employ you under their exam policy – your employer may ask us to support you in finding another role in tax.
- We may obtain information about you from searching for potential Candidates from third party sources, such as other job sites;
- If you 'like' our page on Facebook or 'follow' us on Twitter or Link in with us we will receive your personal information from those sites;
Personal data we collect automatically
- To the extent that you access our website or read or click on an email from us, where appropriate and in accordance with any local laws and requirements, we may also collect your data automatically or through you providing it to us. See section on ‘Cookies’ below.
There are two main ways in which we collect your personal data:
- Directly from you; Where you contact us proactively, usually by phone or email; and/or business development activities more generally and;
- From third parties (e.g. our Candidates) and other limited sources (e.g. online and offline media).
We collect this data to match up the best possible Candidates to your vacancies and do it to ensure we provide the best possible service to you.
- To the extent that you access our website or read or click on an email from us, we may also collect certain data automatically or through you providing it to us. For more information see section on ‘Cookies’ below
- SUPPLIER DATA:We collect your personal data during the course of our work with you.
- To the extent that you access our website or read or click on an email from us, we may also collect certain data automatically or through you providing it to us.
- PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES AND STAFF, SUCH AS REFEREES:We collect your contact details only where a Candidate or a member of our Staff gives them to us in order for you to serve as a referee. We will only take up a reference after gaining permission from the Candidate.
- WEBSITE USERS: We collect your data automatically via cookies when you visit our website, in line with cookie settings in your browser. If you would like to find out more about cookies, including how we use them and what choices are available to you, see below. We will also collect data from you when you contact us via the website, for example by using the chat function.
How do we use your personal data?
CANDIDATE DATA: The main reason for using your personal details is to help you find employment or other work roles that might be suitable for you. The more information we have about you, your skillset and your ambitions, the more bespoke we can make our service. Where appropriate and in accordance with local laws and requirements, we may also use your personal data for things like marketing, profiling and diversity monitoring. Where appropriate, we will seek your consent to undertake some of these activities. We also collect your data from you and other sources, such as LinkedIn; (used when drafting your CV or in preparation for an interview with you. We also store our details (and update them when necessary) on our database, so that we can contact you in relation to recruitment. We assess data we hold about you and match you to vacancies that we feel you are suitable for. We never send your information to Clients without your permission. We also may keep your data to allow you to participate in networking and training events. We also may hold data to allow you to participate in the interactive features of our services, when you choose to do so. We also use your data to ensure we are carrying out our obligations arising from any contracts entered into between us or carrying out our obligations arising from any contracts entered into between Georgiana Head Recruitment Ltd and third parties in relation to your recruitment.
We use data to facilitate our payroll and invoicing processes.
We may also use it to carry out customer satisfaction surveys. Where appropriate and with your permission we may verify details you have provided, using third party resources (such as psychometric evaluations or skills tests, the CIOT website ), or to request information (such as references, qualifications and potentially any criminal convictions, to the extent that this is appropriate and in accordance with local laws);
Complying with our legal obligations in connection with the detection of crime or the collection of taxes or duties; and processing your data to enable us to send you targeted, relevant marketing materials or other communications which we think are likely to be of interest to you.
- We may use your personal data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not happy about this, in certain circumstances you have the right to object and can write to us at Georgiana Head Recruitment Ltd Princes Exchange, Princes Square, Leeds LS1 4HY or firstname.lastname@example.org or call 0113 280 6766.
- We need your consent for some aspects of these activities which are not covered by our legitimate interests (in particular, the collection of data via cookies, and the delivery of direct marketing to you through digital channels) and, depending on the situation, we'll ask for this via an opt-in or soft-opt-in (which we explain further below).
- Soft opt-in consent is a specific type of consent which applies where you have previously engaged with us (for example by submitting a job application or CV, or registering a vacancy to be filled), and we are marketing other recruitment-related services. Under ‘soft opt-in’ consent, we will take your consent as given unless or until you opt out. For most people, this is beneficial as it allows us to suggest other jobs to you alongside the specific one you applied for, significantly increasing the likelihood of us finding you a new position. For other types of e-marketing, we are required to obtain your explicit consent.
- If you are not happy about our approach to marketing, you have the right to withdraw your consent at any time and can write to us at Georgiana Head Recruitment Ltd Princes Exchange, Princes Square, Leeds LS1 4HY or email@example.com or call 0113 280 6766.
- All our marketing is based on what we think will serve our Clients and Candidates best, but we know we won’t always get it right for everyone. We may use your data to show you Georgiana Head Recruitment Ltd adverts and other content on other websites, for example Linked in. If you do not want us to use your data in this way, please turn off the “Advertising Cookies” option (please refer to our Cookies Policy). Even where you have turned off advertising cookies, it is still possible that you may see a Georgiana Head Recruitment Ltd advert, but in this case it won’t have been targeted at you personally, but rather at an anonymous audience.
Equal opportunities monitoring and other sensitive personal data
- We are committed to ensuring that our recruitment processes are aligned with our approach to equal opportunities. Some of the data we may (in appropriate circumstances and in accordance with local law and requirements) collect about you comes under the umbrella of "diversity information". This could be information about your ethnic background, gender, disability, age, sexual orientation, religion or other similar beliefs, and/or social-economic background. Where appropriate and in accordance with local laws and requirements, we'll use this information on an anonymised basis to monitor our compliance with our equal opportunities policy. We may also disclose this (suitably anonymised where relevant) data to Clients where this is contractually required or the Client specifically requests such information to enable them to comply with their own employment processes.
- This information is what is called ‘sensitive’ personal information and slightly stricter data protection rules apply to it. We therefore need to obtain your explicit consent before we can use it. We'll ask for your consent by offering you an opt-in. This means that you have to explicitly and clearly tell us that you agree to us collecting and using this information.
- We may collect other sensitive personal data about you, such as health-related information, religious affiliation, or details of any criminal convictions if this is appropriate in accordance with local laws and is required for a role that you are interested in applying for. We will never do this without your explicit consent.
- If you are not happy about this, you have the right to withdraw your consent at any time and you can write to us at Georgiana Head Recruitment Ltd Princes Exchange, Princes Square, Leeds LS1 4HY or firstname.lastname@example.org or call 0113 280 6766.
To help us to establish, exercise or defend legal claims
- In more unusual circumstances, we may use your personal data to help us to establish, exercise or defend legal claims.
- CLIENT DATA: The main reason for using information about Clients is to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly. This may involve: (i) identifying Candidates who we think will be the right fit for you or your organisation; (ii) The more information we have, the more bespoke we can make our service. We use Clientinformation for:
- Marketing Activities; and
Here are some more details about each:
Obviously, our main area of work is recruitment, through: (i) providing you with Candidates We've listed below the various ways in which we use your data in order to facilitate this.
- Storing your details (and updating them when necessary) on our database, so that we can contact you in relation to recruitment activities;
- Keeping records of our conversations and meetings, so that we can provide targeted services to you;
- Providing Candidates with backgrounds on your business in advance of any interview – as part of their briefing pack so that they are fully briefed for any interview.
- Undertaking customer satisfaction surveys; and
- Processing your data for the purpose of targeting appropriate marketing campaigns.
- We may use your personal data for these purposes if we deem this to be necessary for our legitimate interests.
If you are not happy about this, in certain circumstances you have the right to object and can write to us at Georgiana Head Recruitment Ltd Princes Exchange, Princes Square, Leeds LS1 4HY or email@example.com or call 0113 280 6766.
- Subject to any applicable local laws and requirements, we will not, as a matter of course, seek your consent when sending marketing materials such as salary surveys to a corporate postal or email address.
- If you are not happy about this, you have the right to opt out of receiving marketing materials from us and can and can write to us at Georgiana Head Recruitment Ltd Princes Exchange, Princes Square, Leeds LS1 4HY or firstname.lastname@example.org or call 0113 280 6766.
To help us to establish, exercise or defend legal claims
- In more unusual circumstances, we may use your personal data to help us to establish, exercise or defend legal claims.
- SUPPLIER DATA: The main reasons for using your personal data are to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly, and to comply with legal requirements.
- If you are not happy about this, you have the right to object and can find out more about how to and can write to us at Georgiana Head Recruitment Ltd Princes Exchange, Princes Square, Leeds LS1 4HY or email@example.com or call 0113 280 6766.
- PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES AND STAFF, SUCH AS REFEREES:We use referees’ personal data to help our Candidates to find employment which is suited to them. If we are able to verify their details and qualifications, we can make sure that they are well matched with prospective employers. If you are not happy about this, you have the right to object and can find out more about how to and can write to us at Georgiana Head Recruitment Ltd Princes Exchange, Princes Square, Leeds LS1 4HY or firstname.lastname@example.org or call 0113 280 6766.
- WEBSITE USERS:We use your data to help us to improve your experience of using our website, for example by analysing your recent job search criteria to help us to present jobs to you that we think you'll be interested in. If you are also a Candidate or Client of Georgiana Head Recruitment, we may use data from your use of our websites to enhance other aspects of our communications with, or service to, you.
- Please note that communications to and from Georgiana Head Recruitment Ltd including emails may be reviewed as part of internal or external investigations or litigation.
Who do we share your personal data with?
- CANDIDATE DATA:We may share your personal data with various parties, in various ways and for various reasons. Primarily we will share your information with prospective employers to increase your chances of securing the job you want. We always agree with you which firms we will approach on your behalf.
- CLIENT DATA:We will share your data: (i) primarily to ensure that we provide you with a suitable pool of Candidates. An example of this would be a job spec.
- SUPPLIER DATA:Unless you specify otherwise, we may share your information with any associated third parties such as our service providers and organisations to whom we provide services. Generally we would only pass on your information to get you more business via a referral.
- PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES AND STAFF, SUCH AS REFEREES Unless you specify otherwise, we may share your information with any associated third parties such as our service providers and organisations to whom we provide services. Notably we would pass on Referees details to Clients so they can take up References on Candidates
- WEBSITE USERS: Unless you specify otherwise, we may share your information with providers of web analytics services, marketing automation platforms and social media services to make sure any advertising you receive is targeted to you.
How do we safeguard your personal data?
- At Georgiana Head Recruitment Ltd we care about protecting your information. That's why we put in place appropriate measures that are designed to prevent unauthorised access to, and misuse of, your personal data. We do this by having in place a range of appropriate technical and organisational measures. These include measures to deal with any suspected data breach.
- If you suspect any misuse or loss of or unauthorised access to your personal information please let us know immediately can write to us at Georgiana Head Recruitment Ltd Princes Exchange, Princes Square, Leeds LS1 4HY or email@example.com or call 0113 280 6766.
How long do we keep your personal data for?
- If we have not had meaningful contact with you (or, where appropriate, the company you are working for or with) for a period of 2 years, we will delete your personal data from our systems unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities or in connection with any anticipated litigation). As our Candidates are tax professionals they will understand why we need to retain certain records for example of invoices for more years than the standard 2 for GDPR purposes.
- For more information on our policy for the retention of personal data, see below.
How can you access, amend or take back the personal data that you have given to us?
- One of the GDPR's main objectives is to protect and clarify the rights of EU citizens and individuals in the EU with regards to data privacy. This means that you retain various rights in respect of your data, even once you have given it to us. These are described in more detail below.
- To get in touch about these rights, please contact us at Georgiana Head Recruitment Ltd Princes Exchange, Princes Square, Leeds LS1 4HY email firstname.lastname@example.org or call 0113 280 6766. We will seek to deal with your request without undue delay, and in any event within one month (subject to any extensions to which we are lawfully entitled). Please note that we may keep a record of your communications to help us resolve any issues which you raise.
- Right to object:If we are using your data because we deem it necessary for our legitimate interests to do so, and you do not agree, you have the right to object. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases). Generally, we will only disagree with you if certain limited conditions apply.
- Right to withdraw consent:Where we have obtained your consent to process your personal data for certain activities (for example, for profiling your suitability for certain roles), or consent to market to you, you may withdraw your consent at any time.
- Data Subject Access Requests (DSAR):Just so it's clear, you have the right to ask us to confirm what information we hold about you at any time, and you may ask us to modify, update or Delete such information. At this point we may comply with your request or, additionally do one of the following:
- we may ask you to verify your identity, or ask for more information about your request; and
- where we are legally permitted to do so, we may decline your request, but we will explain why if we do so.
- Right to erasure:In certain situations (for example, where we have processed your data unlawfully), you have the right to request us to "erase" your personal data. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases) and will only disagree with you if certain limited conditions apply. If we do agree to your request, we will Delete your data but will generally assume that you would prefer us to keep a note of your name on our register of individuals who would prefer not to be contacted. That way, we will minimise the chances of you being contacted in the future where your data are collected in unconnected circumstances. If you would prefer us not to do this, you are free to say so.
- Right of data portability:If you wish, you have the right to transfer your data from us to another data controller. We will help with this – either by directly transferring your data for you, or by providing you with a copy in a commonly used machine-readable format.
- Right to lodge a complaint with a supervisory authority: You also have the right to lodge a complaint with the ICO see https://ico.org.uk/.
- If your interests or requirements change, you can unsubscribe from part or all of our marketing content (for example job role emails or Georgiana Head Recruitment Ltd newsletters) by clicking the unsubscribe link in the email, or by updating your preferences through our preference centre on the Georgiana Head Recruitment Ltd website (by signing into your account or entering your email address).
Who is responsible for processing your personal data on the Georgiana Head Recruitment Ltd website?
- Georgiana Head Recruitment Ltd controls the processing of personal data on its website. For more information contact us at Georgiana Head Recruitment Ltd Princes Exchange, Princes Square, Leeds LS1 4HY or email email@example.com or call 0113 280 6766. As a firm we have always complied with ICO rules and we are registered Data Controllors.
What are cookies and how do we use them?
- If you want to check or change what types of cookies you accept, this can usually be altered within your browser settings. We also provide information about this in our Marketing preferences page on the Georgiana Head Recruitment Ltd website.
How to reject cookies
- If you don’t want to receive cookies that are not strictly necessary to perform basic features of our site, you may choose to opt-out by changing your browser settings
- Most web browsers will accept cookies but if you would rather we didn’t collect data in this way you can choose to accept all or some, or reject cookies in your browser's privacy settings. However, rejecting all cookies means that you may not be able to take full advantage of all our website's features. Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie preferences.
- For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.
What's a cookie?
- A "cookie" (when it isn’t something delicious and doughy with chocolate chips) is a piece of information that is stored on your computer's hard drive and which records your navigation of a website so that, when you revisit that website, it can present tailored options based on the information stored about your last visit. Cookies can also be used to analyse traffic and for advertising and marketing purposes.
- Cookies are used by nearly all websites and do not harm your system. If you want to check or change what types of cookies you accept, this can usually be altered within your browser settings. We also provide information about this in our Marketing preferences page on the Georgiana Head Recruitment Ltd website.
- to track your use of our website. This enables us to understand how you use the site and track any patterns that emerge individually or from larger groups. This helps us to develop and improve our website and services in response to what our visitors want and need; and
- to help us advertise jobs to you that we think you'll be interested in. Hopefully this means less time for you trawling through endless pages and will get you into the employment you want more quickly.
Cookies are either:
- Session cookies: these are only stored on your computer during your web session and are automatically deleted when you close your browser – they usually store an anonymous session ID allowing you to browse a website without having to log in to each page but they do not collect any information from your computer; or
- Persistent cookies: a persistent cookie is stored as a file on your computer and it remains there when you close your web browser. The cookie can be read by the website that created it when you visit that website again. We use persistent cookies for Google Analytics and for personalisation (see below).
Cookies can also be categorised as follows:
- Strictly necessary cookies: These cookies are essential to enable you to use the website effectively, such as when applying for a job, and therefore cannot be turned off. Without these cookies, the services available to you on our website cannot be provided. These cookies do not gather information about you that could be used for marketing or remembering where you have been on the internet.
- Performance cookies: These cookies enable us to monitor and improve the performance of our website. For example, they allow us to count visits, identify traffic sources and see which parts of the site are most popular.
- Functionality cookies: These cookies allow our website to remember choices you make (such as your user name, language or the region you are in) and provide enhanced features. For instance, we may be able to provide you with news or updates relevant to the services you use. These cookies can also be used to remember changes you have made to text size, font and other parts of web pages that you can customise. They may also be used to provide services you have requested such as viewing a video or commenting on a blog. The information these cookies collect is usually anonymised.
- Personalisation cookies: These cookies help us to advertise details of potential job opportunities that we think may be of interest. These cookies are persistent (for as long as you are registered with us) and mean that when you log in or return to the website, you may see advertising for jobs that are similar to jobs that you have previously browsed.
OUR LEGAL BASES FOR PROCESSING YOUR DATA
- Article 6(1)(f) of the GDPR is the one that is relevant here – it says that we can process your data where it "is necessary for the purposes of the legitimate interests pursued by [us] or by a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of [you] which require protection of personal data."
- We don't think that any of the following activities prejudice individuals in any way – in fact, they help us to offer you a more tailored, efficient service which benefits both our Candidates and Clients. However, you do have the right to object to us processing your personal data on this basis.
- We think it's reasonable to expect that if you are actively looking for employment or have posted your professional CV information on a job board or professional networking site, you are happy for us to collect and otherwise use your personal data to offer or provide our recruitment services to you, share that information with prospective employers and assess your skills against our database of vacancies. Once, you have come under offer from a prospective employer we may be asked to double check the information that you have given us (such as checking with the CIOT for your membership number) or to confirm your references, qualifications and criminal record, to the extent that this is appropriate and in accordance with local laws. A client may ask for email or telephone number to help organise your start date and we will ask you to pass on these pieces of information. We need to do these things so that we can function as a profit-making business, and to help you and other Candidates get the jobs you deserve.
- We want to provide you with tailored job recommendations and relevant articles to read to help you on your job hunt. We therefore think it's reasonable for us to process your data to make sure that we send you the most appropriate content.
- We have to make sure our business runs smoothly, so that we can carry on providing services to Candidates like you. We therefore also need to use your data for our internal administrative activities, like payroll and invoicing where relevant.
- We have our own obligations under the law. As all our candidates are Tax Professionals they will understand the need to be compliant with Anti Money Laundering Legislation and Crime Detection and Tax Collection Legislation. If we believe in good faith that it is necessary, we may therefore share your data in connection with Anti Money Laundering, Crime Detection, Tax Collection or actual or anticipated litigation.
- To ensure that we provide you with the best service possible, we store your personal data and/or the personal data of individual contacts at your organisation as well as keeping records of our conversations, meetings, registered jobs and placements. From time to time, we may also ask you to undertake a customer satisfaction survey. We think this is reasonable – we deem these uses of your data to be necessary for our legitimate interests as an organisation providing various recruitment services to you.
- We use and store the personal data of individuals within your organisation in order to facilitate the receipt of services from you as one of our Suppliers. We also hold your financial details, so that we can pay you for your services. We deem all such activities to be necessary within the range of our legitimate interests as a recipient of your services.
PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES AND STAFF, SUCH AS REFEREES AND EMERGENCY CONTACTS:
- If you have been put down by a Candidate or a prospective member of Staff as one of their referees, we use your personal data in order to contact you for a reference. This is a part of our quality assurance procedure and so we deem this to be necessary for our legitimate interests as an organisation offering recruitment services and employing people ourselves.
- In certain circumstances, we are required to obtain your consent to the processing of your personal data in relation to certain activities. Depending on exactly what we are doing with your information, this consent will be opt-in consent or soft opt-in consent.
- Article 4(11) of the GDPR states that (opt-in) consent is "any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her." In plain language, this means that:
- you have to give us your consent freely, without us putting you under any type of pressure;
- you have to know what you are consenting to – so we'll make sure we give you enough information;
- you should have control over which processing activities you consent to and which you don’t. We provide these finer controls within our privacy preference centre; and
- you need to take positive and affirmative action in giving us your consent – we're likely to provide a tick box for you to check so that this requirement is met in a clear and unambiguous fashion.
We will keep records of the consents that you have given in this way.
- We have already mentioned that, in some cases, we will be able to rely on soft opt-in consent. We are allowed to market products or services to you which are related to the recruitment services we provide as long as you do not actively opt-out from these communications.
- As we have mentioned, you have the right to withdraw your consent to these activities. You can do so at any time by writing to Georgiana Head Recruitment Ltd, Princes Exchange, Princes Square, Leeds LS1 4HY or firstname.lastname@example.org or call 0113 280 6766.
ESTABLISHING, EXERCISING OR DEFENDING LEGAL CLAIMS
- In the very unlikely scenario it may be necessary for us to process personal data and, where appropriate and in accordance with local laws and requirements, sensitive personal data in connection with exercising or defending legal claims. Article 9(2)(f) of the GDPR allows this where the processing "is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity".
- This may arise for example where we need to take legal advice in relation to legal proceedings or are required by law to preserve or disclose certain information as part of the legal process.
HOW TO CONTACT US
Write to Georgiana Head Recruitment Ltd Princes Exchange, Princes Square, Leeds LS1 4HY or call 0113 280 6766 or email email@example.com
ANNEX 2 – HOW TO CONTACT YOUR LOCAL SUPERVISORY AUTHORITY
Georgiana Head Recruitment Ltd' services or supply Georgiana Head Recruitment Ltd
Details of your local supervisory authority: The Information Commissioner's Office. https://ico.org.uk/global/contact-us/
- Candidates – includes applicants for all roles advertised or promoted by Georgiana Head Recruitment Ltd, including permanent, part-time and temporary positions and freelance roles with Georgiana Head Recruitment Ltd: Clients; as well as people who have supplied a speculative CV to Georgiana Head Recruitment Ltd not in relation to a specific job.
- Clients- while it speaks for itself, this category covers our customers, clients, and others to whom Georgiana Head Recruitment Ltd provides services in the course of its business.
- Delete– while we will endeavour to permanently erase your personal data once it reaches the end of its retention period or where we receive a valid request from you to do so, some of your data may still exist within our systems, for example if it is waiting to be overwritten. For our purposes, this data has been put beyond use, meaning that, while it still exists on an archive system, this cannot be readily accessed by any of our operational systems, processes or Stafff
- General Data Protection Regulation (GDPR)– a European Union statutory instrument which aims to harmonise European data protection laws. It has an effective date of 25 May 2018, and any references to it should be construed accordingly to include any national legislation implementing it.
- Managed Service Provider (MSP) programmes– Clients’ outsourcing of the management of external staff (including freelance workers, independent contractors and temporary employees) to an external recruitment provider.
- Other people whom Georgiana Head Recruitment Ltd may contact – these may include Candidates' and Georgiana Head Recruitment Ltd' Staff referees. We will only contact them in appropriate circumstances.
- Website Users - any individual who accesses Georgiana Head Recruitment Ltd’s websites.
Write to Georgiana Head Recruitment Ltd Princes Exchange, Princes Square, Leeds LS1 4HY or call 0113 280 6766 or email firstname.lastname@example.org